Businesses have a range of vulnerabilities when it comes to data security, but research has revealed that IT departments don’t prioritise printer security, despite over 60% of businesses admitting they have experienced a print-related data breach.
Multifunction devices such as printers and scanners are often overlooked when it comes to cyber security. This is because printers historically have been viewed and treated as external components that perform a single function. Businesses often leave them out of the security loop – leaving a gaping hole in an otherwise tightly secured information network but, with the introduction of the GDPR in May 2018, the need for printer security has never been greater.
How is your printer at risk?
Research has shown that of all the printers and multifunctional devices, only 2% are secure and as a result they have been highlighted as a weak spot when it comes to protecting data. These devices are used daily to print and scan all types of personal data and therefore pose a data threat:
• The devices themselves provide hackers easy access to embedded system data and networks. Hacked devices could be infected with viruses in the same way as any other computer device
• Often, printed documents containing data are left and not retrieved for long periods of time making them easy to intercept
• Most environments have few, or no, restrictions on who can print what, when and where
• Most print environments are not able to provide accountability or an audit trail of what has been printed and by whom
• Devices can store a history of all documents that have been printed or scanned during the lifetime of the machine
With this in mind, it is no shock that your printers and scanners are capable of becoming the weak link in your company’s cyber-security defence.
What can you do?
Updating office technology is important for GDPR compliance. All printers must meet with the EU demands and, if they don’t, should be replaced.
Today’s modern printers feature easy to use, built-in security that combats many of these printer threats. These include:
• Automatic attack detection, protection, and healing
• Tracking use to prevent unauthorised use
• Simple sign-in options such as PIN or smartcards
• A proximity card reader that lets users quickly authenticate and print securely at a printer using their identification badge
• Secure encrypted printing for sensitive documents
How we can help
OfficeTeam is here to assist you, whatever your requirements are. As well as stocking a range of printers, we also offer a bespoke MPS (managed print service) solution, built to keep your business productive and secure. If you’re worried about your current printer security, or are looking for the best products and services to keep your business protected, then Contact us today.
We can arrange an appointment to discuss how OfficeTeam can help you implement a strategy to secure your data.